Procurement Assistant

Job in Ethiopia:  FAO currently seeks applications from eligible applicants for the post of Procurement Assistant based in Addis Ababa, Ethiopia

Job Title: Procurement Assistant

(FAO Job in Ethiopia 2021)

Job in Ethiopia by  FAO

Job Overview

  • Organization:  FAO
  • Location: Addis Ababa
  • Grade: Sinor Level
  • Occupational Groups:
    • Business and Finance
    • Management
    • Procurment
  • Years of experience: 5+ years
  • Closing Date: Apr 23, 2021

Job Description

CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2101056

Procurement Assistant

Job Posting: 02/Apr/2021

Closure Date: 23/Apr/2021, 9:59:00 PM

Organizational Unit : FRETH

Job Type: Staff position

Type of Requisition : General Service

Grade Level : G-4

Primary Location: Ethiopia-Addis Ababa

Duration : Fixed term: one year with possibility of extension

Post Number : 2008424

Staff in the General Service category are recruited locally from the Primary Location area, which is where the office is located

FAO is committed to achieving workforce diversity in terms of gender and nationality

People with disabilities are protected from any type of discrimination during any stage of employment, including the recruitment phase

All applications will be treated with the strictest confidentiality

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist Governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Main Purpose

The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO’s procurement services. He/ she contributes to timely and efficient procurement operations.

Supervision Received/Exercised

The Procurement Assistant reports to the international Procurement Officer. He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work.

Working Relationships

The incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization, providing a wide variety of routine administrative and procurement services.

Key Functions/Results

  • Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: identification of potential suppliers , preparation of invitations to bid, bid summaries, purchase orders and/or contract, simple contractual amendments, renewals; obtain clarifications when necessary;
  • Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation;
  • Review invoices of incoming goods, transportation services and custom’s clearance fees for accuracy; bring to the supervisor’s attention any discrepancies which may arise, prior to processing the payment;
  • Report on the status of procurement actions;
  • File documents and correspondence and database records related to procurement actions, assigned tenders, purchase orders and contracts;
  • Run periodic reports, taking action as requested;
  • Ensure data input into systems as accurate;
  • Review with the supervisor problems and discrepancies related to assigned actions;
  • Perform other related duties as required.

Impact Of Work

The incumbent’s work impacts on the quality, timeliness and efficiency of FAO’s procurement operations.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

Education: Secondary School Education

Experience: Three years of experience in administrative, accounting and/ or procurement support work

Languages: Working knowledge (Level C) of English

IT Skills: Good knowledge of the MS Office package, Internet and office technology equipment

Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement

Technical Skills

  • Very good knowledge of the corporate computerized financial / travel / human resources systems
  • Good knowledge of procurement regulations and procedures

DESIRABLE QUALIFICATIONS AND SKILLS

  • Good knowledge of FAO’s administrative policies and procedures
  • Limited knowledge (Level B) of French or Spanish will be considered an advantage

Assessment

Evaluation of qualified applicants may include an assessment exercise and a technical / competency-based interview.

FAO staff are expected to adhere to FAO Values of Commitment to FAO,

Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview, processing)
  • Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
  • The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments
  • Selected candidates need to reside within commuting distance from the FAO office. “Commuting distance” means the distance within which staff members can travel daily between their place of work and their residence.
  • No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
  • Other similar positions may be filled from this vacancy notice
  • For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

REMUNERATION A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, click on the following link: http://www.un.org/Depts/OHRM/salaries allowances/salary.htm

HOW TO APPLY

  • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Once completed, please apply and submit your application, with language certificates as attachments. Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications. FAO reserves the right to request candidates to undertake a language test in the future, as appropriate
  • Incomplete applications will not be considered
  • Only applications received through the recruitment portal will be considered
  • If you need assistance please contact: Careers@fao.org

https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2101056