Project Manager

Full Time

Concern Worldwide

Jobs in Ethiopia:  Concern Worldwide is currently seeking applications from eligible applicants for the post of Project Manager in Debark and Adarkay woredas in North Gondar, Ethiopia

Job Title: Project Manager

( Concern Worldwide Job in Ethiopia 2021)

Job in Ethiopia by  Concern Worldwide

Job Overview

  • Organization:  Concern Worldwide
  • Location: Debark and Adarkay woredas in North Gondar
  • Grade: Senior Level
  •  Years of Experience:  5+
  • Occupational Groups:
    • Development and Project Management
  • Closing Date: Jun 14,  2021

Company Description

To ensure effective management and quality implementation of ERNE program/projects in implemented in the project woredas, which includes both Nutrition & Health and Resilience & Early Warning including cross cutting issues like accountability, gender, inequality, HIV/AIDS, DRR and controlling the spread of COVID-19.

Ensure strong and cordial working relationships established /maintained with different programs/projects within the organization, relevant beneficiaries, local community, Government bodies and NGOs at all levels – Zone and Woreda.

To ensure effective and efficient budget planning, management and utilization of the (ERNE) program in accordance with Concern and donor rules & procedures;

Main duties & Responsibilities

Leadership, Coordination and networking

Lead and manage the ERNE program as per the project proposal and budget secured for the project woreda

Provide close and appropriate technical and managerial support for project team to implement the activities with standard quality.

Prepare detailed implementation plan, procurement plans as well as detailed budget   with clear timeframes for the ERNE program for the woreda and follow up their implementation

Provide appropriate capacity building to field team members or/ and project stakeholder on the objective, strategies, target group, etc.

Ensure good collaboration and participation of government and other relevant partners

Participate in various networks and collaboration forum with government and other relevant organizations related with the program for learning and experience sharing.

Liaise with relevant national and international NGOs operating in the area and government bodies to ensure information sharing and coordination, regarding response plans, agreements and reports.

Update the Area coordinator about security issues on regular basis

Financial Management

Ensuring strict adherence to Concern Ethiopia Financial Procedures and Fraud Policy and  remaining within the boundaries of these policies at all times;

Prepare and communicate budget plan of ERNE and other program/project implemented in line with financial format

Responsible to control and ensure proper utilization of the budget allocated to each sector of the ERNE and other program/project implementing

Contribute to budget preparation and revision as necessary

 Transport and logistics

Oversee the  transport and Logistics unit functions is in line with professional principles and Concern Ethiopia’s rules and regulation

Makes periodic field visit to ensure that materials issued are utilised according to laid down procedures;  undertakes random checks at field stores to monitor quality of storage and stock counts,

Ensure the project logistics officer is tracking & properly managing allocated fleets and other supplies

Human Resources

Effectively manage staff under his/her supervision

Ensure that program staffs have clear information about the program activities

Make sure all the policies and guidelines of the organisation are adhered and respected by project staff.

Provide regular technical and supervision support or coach field staffs to build their capacity to perform their assigned roles and responsibilities;

Prepare and review PDR for staff regularly as per Concern Worldwide HR manual.

Support staff development through coaching, mentoring and training to enhance the capacity of project and partner staff

Prepare periodic review meeting with senior officers, supervisors, Out-reach workers and Government stakeholders

Monitoring and Evaluation

Ensure that the project team and project partners have a clear understanding of Monitoring & Evaluation plans and requirements of the project

Ensuring that Monitoring & Evaluation plans are implemented with the involvement of relevant stakeholders

Prepare monitoring checklist, tools and schedule and share with staffs

Monitor and evaluate the effectiveness of Concern’s ERNE program/project with regular field and desk monitoring of activities.

Ensure that data are collected and compiled in consistent  manner

Plan and Undertake regular monitoring and evaluation, technical and supportive supervision support field visit and ensure the implementation of the planned activities are in line with program document and standard quality.

Prepare and share monitoring and other technical support filed visit report on the major finding of the ERNE and other program/project  and share staffs and area coordinator for action

Reporting

Contribute to the preparation of internal and external reports

Coordinate and insure that reports from project officers are received timely, compiled, analysed and submitted.

Compile monthly, quarterly, and project end reports to Concern, government and donors. Provide both formal and ongoing training to field teams and partners in planning and implementing the project.

Additional Duties

Perform other duties assigned by the line manager for the accomplishment of programme objectives.

Emergency response        

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender Equality        

Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programmes/projects

Coordinate with the Gender Equality Coordinator in planning,  allocating and implementing a programme budget for gender mainstreaming

Ensure that programmes have a thorough gender mainstreaming design and plan from the conceptualization stage

Ensure that gender mainstreaming is effectively implemented and monitored throughout the project cycle management process.

Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored

Ensure quality reporting on gender mainstreaming in all programme reports

Accountability      

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;

Work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

 

Job Requirements

Person specification:        

MPH/ MSc or BSc. Degree in Public Health, Nutrition or other  related fields of study with minimum of  Five years or Seven years relevant experience respectively in an emergency & development context;

Minimum of three years NGO experience

Management experience in wider emergency response programmes

Experience of managing multi-sectoral teams

Financial Management skills and some experience in donor compliances

Good analytical, monitoring and evaluation skills

Experience in CMAM programme is advantageous

Flexible, reliable, culturally sensitive

Fluent spoken & written English and local languages

Good administrative skills

Computer Literate

Self-starter and motivator

Excellent communication and interpersonal skill

Competencies:

Knowledge of participatory approaches

Understands the best practice in documentation, record keeping, and data protection issues in relation to information sharing for safeguarding purposes.

Understands the importance of establishing, acting or making a decision in person’s best interests as reflected in legislation and key statutory and non-statutory guidance.

Able to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.

Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

Strong interpersonal and communication skills

Computer proficiency

Excellent networking, representation and coordination and negotiation skills with government and other agencies.

Flexible, reliable, culturally sensitive

The ability to work in teams/ isolated situation and stressful environments and under pressure meeting deadlines.

Initiative and be able to work with minimal supervision

Good communication and report writing skills

Good interpersonal skills and team player with sensitivity to cultural diversity

Ability to work under pressure

Excellent ability to write good quality reports and proposals in English.

What we offer

A competitive salary and benefit package

Excellent medical benefits (100% cover including dependents)

20 days annual leave

26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage. Please specify the location where you are applying for

Please send application and CV via Ethiojobs.net OR Concern Ethiopia, Human Resource Department

Apply in person at our Office in Gondor or Kombolcha Coordination Office

Only short listed candidates will be contacted

 Safeguarding at Concern: Concern Code of Conduct and its Associated Policies

 Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide would be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.