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Grant Compliance Specialist (2020 Job)

Plan International is currently seeking applications from eligible applicants for the post of Grant Compliance Specialist in  Semera, Afar, Ethiopia.


JOB TITLE: Grant Compliance Specialist

Job by Plan International Ethiopia


Job Description

PLAN INTERNATIONAL BACKGROUND

Plan International is an independent non-profit organization that advances children’s well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.

role PURPOSE

The Grant Finance and Compliance Specialist is responsible for creating effective financial management system at all level and ensuring donor compliance. The job holder is ultimately responsible to monitor and provide grantee support on financial management and contractual compliance to local women’s organizations through a project titled “Women’s Voice and Leadership – Ethiopia ’’. The project will support local women’s rights organizations with grants and capacity development to strengthen their organizational development, programming and advocacy, and sustainability. The grant finance and compliance specialist ensures the required finance and compliance support to the project sub-recipients to adhere to the financial and compliance requirements to deliver quality and cost effective program. This has to be done through close follow up and acquainting grant recipients with the donor requirements and regular support to fulfil compliance.

Dimensions of the Role

The project is implemented by four women organizations (WOs) and they are granted as Grant Recipients from Plan International Ethiopia. In the same manner they do sub-granting to local implementing partners. This awarding mechanism that is carried out at two stages requires acquisition of strong award management capacity of Grant Recipients. This is because representing the Recipient Country the WOs (Grant Recipients) are going to ensure project compliance. This needs strengthening the Grant Recipient four WOs as it is one critical area. The responsibility requires the position holder to cover four regions where the project is implemented.

Accountabilities

Grants Planning, Delivery, and Control: Responsible for coordinating and overseeing all financial planning, implementation and delivery of compliance aspects during grant funding, disbursement, management, budgeting and reporting for women’s organizations

Expected Outcomes

Planning and Budget Management

·         Support  and coordinate annual and biannual work plan budget planning and preparations with project sub grant recipients and Plan international team

·         Support the development of grant application guidelines in close consultation with the Technical Granting and Advisory Committee

·         Review the financial transaction of grant recipients

·         With the engagement of the Project Lead, carry out financial and compliance monitoring of Grant Recipients

·         Support programme team in annual  budget preparation to ensure the budget are accurate and  incorporate all costs as required

Reporting

·         Review the report of the project sub-recipients and provide hands on support to ensure compliance and fiancé requirements

·         Produce and deliver regular financial and compliance progress report

Compliance and Monitoring

·         Coordinate the selection of Grant Recipients and Grant disbursements in consultation with Technical Granting and Advisory Committee

·         Ensure overall project compliance in terms of award management

·         Deliver compliance trainings to each Grant recipient and provide on the spot assistance as required

·         Provide technical support needed to Women Organizations regarding financial management so that high standards of compliance are maintained

·         Provide support on the overall project accounting and financial management

·         Ensure the availability of easy-to-use tools to manage the grant received through the project as well as build organizational capacity of the partner organizations

·         develop and maintain systems for tracking and promoting compliance across the assigned WOs and sub-grantees

Grant closure and Auditing

·         Support the audit processes be conducted according to the standard from the Department

·         Ensure plan for disposal of asset is submitted on the standard time indicated in the agreement

·         Confirm declaration of any other source of funding for this project,

 

1.             Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Key relationships

·         Internal: With Finance department staff and  relevant program staff.

External:  With Women Organizations, sub grant recipient organizations, and International NGOs for experience sharing, networking and learning, Technical Granting and Advisory Committee for grant disbursement decision to Grant

Job Requirements

Technical expertise, skills and knowledge

Educational Qualification and Experience        

·         A minimum of a University degree in Accounting, Management, Economics, or related development fields

·         A minimum of five years of relevant professional experience in a related field, preferably in a grants management and compliance

·         Proven computer skills and knowledge of Microsoft software including MS Word processing, Power point presentation, Excel spreadsheets, e-mail, use of application software

·         Demonstrated record of grant management, specifically grant compliance issue, at local and international levels

·         Proven ability in grant management and reporting

·         Excellent networking and partnership building skills

·         Proven ability to work collaboratively in a multidisciplinary team environment

·         Strong understanding of feminist principles, gender equality, and women’s empowerment.

·         Strong understanding of Feminist International Assistance Policy

·         Strong understanding of feminist monitoring and evaluation, and results-based management tools and approaches.

·         Demonstrable experience supporting multimillion-dollar institutional grants through donors such as Global Affairs Canada, USAID, DFID and European Union.

·         Familiarity with Global Affairs Canada guidelines and requirements.

·         Strong understanding and proven application of project cycle management.

·         Strong experience in partnership management and aptitude for cultivating strong relationships with multiple stakeholders including women’s organizations, government, and donors.

 

Desirable

·         Excellent written and verbal communication skills.

·         Ability to work in a multidisciplinary and multicultural environment.

·         Strong analytical and problem-solving skills

·         Strong negotiation, facilitating and influencing skills.

·         Financial  management and budgeting skills

·         Ability to work effectively both independently and as a part of a team

 

Behaviours

•          Passion for feminist principles, mission driven work and personal values

Aligned with Plan International.

•          Creates a strong sense of purpose within the portfolio and with stakeholders.

•          Holds self and others to account to deliver on agreed goals and standards

Of behaviour.

•          Sound judgment and decision-making in complex situations.

•          Commitment to working transparently and with integrity.

•          Ability to work under pressure, prioritize and meet deadlines.

•          A process-oriented working style, with the ability to be flexible and adaptable

•          Ability to work independently and as a team player who demonstrates

Leadership qualities.

 

Plan International’s Values in Practice

We are open and accountable

1.             Promotes a culture of openness and transparency, including with sponsors and donors.

2.             Holds self and others accountable to achieve the highest standards of integrity.

3.             Consistent and fair in the treatment of people.

4.             Open about mistakes and keen to learn from them.

5.             Accountable for ensuring we are a safe organisation for all children, girls & young people

We strive for lasting impact

1.             Articulates a clear purpose for staff and sets high expectations.

2.             Creates a climate of continuous improvement, open to challenge and new ideas.

3.             Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.

4.             Evidence-based and evaluates effectiveness.

We work well together

1.             Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

2.             Builds constructive relationships across Plan International to support our shared goals.

3.             Develops trusting and ‘win-win’ relationships with funders, partners and communities.

4.             Engages and works well with others outside the organization to build a better world for girls and all children.

 

We are inclusive and empowering

 

5.             Seeks constructive outcomes, listens to others, willing to compromise when appropriate.

6.             Builds constructive relationships across Plan International to support our shared goals.

7.             Develops trusting and ‘win-win’ relationships with funders, partners and communities.

8.             Engages and works well with others outside the organization to build a better world for girls and all children.

Physical Environment

 

The Capacity Development Specialist is expected to make his/her 50% time for field travel to all WOs implementing four regions and sub recipients.

 

Level of contact with children

 

Low contact: No contact or very low frequency of interaction.

How to Apply

The closing date for the application is December 17, 2020. Qualified candidates should submit their application with the below link.

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=39263&company=PlanInt

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that:

·         Applications and CVs written in English will be accepted and

·         Shortlisted candidates will be contacted.

·         Please note that we are not accepting CVs that are not sent through the indicated link.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk. Female applicants are highly encouraged to apply.